System administrator – select data controller in Infobric Ease

As a system administrator there is two settings you need to set in Infobric Ease to take control over the personal data processing; define if the system client should have a single data controller or joint data controllers and assigning the permission Can be Data Controller.

Define single controller or joint controllers for the personal data

In the settings for the system client, it is possible to select that one company should be the data controller for all sites within the system client. If this is not selected, the default setting of joint controllers will be used, and responsible data controller is set individually for each site.

Select single data controller for the system client:

  1. Go to www.infobric.co.uk and log in with your username and password.
  2. Select the system client from the System client tab, top left.
  3. Click the System client Setting tab in the top menu.
  4. Chose Personal data in the View-section.
  5. Select if you want to use a single data controller for the system client by ticking the checkbox Use a single Data Controller and thus make one company Data Controller for all sites within the system client.
  6. If you chose a single data controller, you also need to specify which company should have this responsibility from the Data Controller dropdown list.

NOTE! If you select single data controller the site administrators won’t be able to select a data controller themselves. When using joint data controllers, the site administrators will be able to select the appropriate company for their sites. As default, all system clients are set to joint data controllers.

Assign the permission Can be Data Controller

Assign this permission to a company:

  1. Go to www.infobric.co.uk and log in with your username and password.
  2. Select the system client from the System client tab, top left.
  3. Click the Companies tab, lower left.
  4. Open the company you want to assign the permission to.
  5. The Company-dialogue is shown.
  6. Tick the checkbox for Can be Data Controller.

 The company will now be selectable as a data controller for sites within the system client.

NOTE! If the checkbox is already checked and not editable, it means the company is already a selected data controller on one or several sites.

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